AS ISO 15489.1:2017 Information and documentation-Records management Part 1: Concepts and principles

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AS ISO 15489.1:2017 pdf free.Information and documentation-Records management Part 1: Concepts and principles. Integrity
A record that has integrity is one that is complete and unaltered.
A record should be protected against unauthorized alteration. Policies and procedures for managing records should specify what additions or annotations may be made to a record after it is created, under what circumstances such additions or annotations may be authorized, and who is authorized to make them (see 6.2). Any authorized annotation, addition or deletion to a record should be explicitly indicated and traceable. Useability
A useable record is one that can be located, retrieved, presented and interpreted within a time period deemed reasonable by stakeholders.
A useable record should be connected to the business process or transaction that produced it. Linkages between records that document related business transactions should be maintained.
Metadata for records should support useability by providing information that maybe needed to retrieve and present them, such as identifiers, format or storage information (see 5.2.3).
5.2.3 Metadata for records
Metadata for records should depict the following:
a) business context;
b) dependencies and relationships among records and records systems;
c) relationships to legal and social contexts;
d) relationships to agents who create, manage and use records.
Some of a record’s metadata is derived or attributed at the time the record is created or captured and does not change. This is point of capture metadata for records.
Metadata about actions on the record and other events in the record’s existence, including the participating agents, continues to accrue over time as the record is used and managed. This is process metadata for records.
As metadata accumulates over time, it collectively documents, amongst other things, a record’s provenance.
The metadata of a record itself should be managed as a record, in that it should be protected from loss or unauthorized deletion, and retained or destroyed (see 9.9) in accordance with requirements identified in appraisal (see Clause 7). Access to metadata should be controlled using authorized access and permissions rules (see 8.4).
A record’s content and its associated metadata may be managed either in multiple coexistent locations and systems, or in a single location and system. Logical relationships, or linkages, between a record’s content and its associated metadata should be created and maintained using automated or manual processes.AS ISO 15489.1 pdf download.

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